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K-State 360

K-State 360
121 K-State Student Union
918 N. 17th St.
Manhattan, KS. 66502

785-532-7239

kstate360@k-state.edu

Frequently Asked Questions

How to Track Participation at an Event for K-State 360

There are three ways you can track participation: 

  • Card Reader
  • GPS
  • Department Reporting
How to Checkout Card Readers

Fill out this form

To manually get to the form, follow the instructions below: 

  1. Go to OrgSync and login with your eID.
  2. Search “Resources for Student Organizations”
  3. Choose “Forms”
  4. Then choose “Card Reader, Chromebook, & Tablet Request Form”
  5. Fill out the form (You can utilize your own laptop instead of checking out a Chromebook as long as you have a USB port on your computer. You will need one laptop per card swipe).
  6. Once the form is complete you should hear back from our staff to verify that the card readers are available for your event.
What if I Don't Have a Portal on OrgSync?
  • If you do not have a portal on OrgSync and this is a onetime event, then your event can be added to the K-State 360 portal for tracking participation. 
  • If you do not have a portal on OrgSync, but you will be hosting multiple events throughout the school year then our team can create a portal for your group. Just contact kstate360@k-state.edu.
How to Create an Event in Your Portal
  1. Login to OrgSync and go to your portal. (You will need admin access to your portal to be able to create events).
  2. Select “Events”.
  3. Click on “Create an Event” in the upper right-hand corner.
  4. Enter the required information and then click “Create Event”. 
How to Track Participation with Card Readers in OrgSync
  1. Login to OrgSync and go to your portal.
  2. Be sure you have admin access to your portal to track participation. If you do not, contact your portal admin and request access. 
  3. Select “Events”.
  4. Choose the event that you would like to track participation for.
  5. On the right-hand side you should see a gray rectangular box with multiple options. Choose “Participation”.
  6. Click “Turn On Card Swipe” when you are ready to start swiping.
  7. When you are finished swiping choose "I'm Done Swiping" to turn off card swipe.
  • If a student does not have their card you can choose “Add Participants” and search for them in the system (make sure you have chosen “Full Community” at the top).
  • Once you have found their name click it and it will add their name to the Selected list. Then hit "Save" and they will be added to your list. 
  • We suggest also having a spreadsheet open for students to type their information if they did not bring their ID. This can sometimes be more simple then searching them in OrgSync. 
How to Track Participation With Card Readers When You Do NOT Have Internet
  1. Open up a spreadsheet (Excel or Google work).
  2. Connect your card reader to your computer.
  3. Click on an empty cell and swipe the ID.
  4. It will show up with a long set of numbers. If there are only a few numbers then the card was not read correctly.
  5. When you are done swiping and have internet, you will need to upload the list to OrgSync.
    • Go to your event listed in your portal
    • Click on "Participation"
    • Choose "Upload Data" and select your spreadsheet. It will then translate it into names.

Spreadsheet

How to Export Participation Data 
When you are finished swiping IDs in OrgSync you can export the data to share with our team and your team. 
  1. Go to your portal.
  2. Click on “Events”
  3. Choose the event you would like to export the participation list for.
  4. On the right-hand side select “Participation”.
  5. At the bottom of the gray box click “Export Participation” and it will add an excel file to your downloads. 
  6. This Excel file can then be sent to our team to upload to K-State 360. 
How to Give Someone Access to Your Portal
  1. Login to OrgSync and go to your portal.
  2. Click on “People”
  3. Choose “Invite People”. If the person you want to give access is already on your people list then skip to step 5.
  4. Type their email (the @k-state.edu email address) and make sure to choose “Administrator” under the “Invitee Group”. The person now has administrative access once they accept your invitation. You can skip the rest of the steps. 
  5. If the person is already on your people list then click on their name and chose “Manage” on their profile page. 
  6. Under “Manage” select “Administrators” to give them access to manage details in your portal.